The Spanish logistics sector is moving steadily toward comprehensive digitization. In this landscape, traceability, efficiency, and strict regulatory compliance are non-negotiable pillars. As of October 5, 2026, the Administrative Control Document (DeCa), which is required for the public transport of goods by road, must be in digital format. This regulatory milestone is not simply a matter of replacing a physical document with an electronic file; it involves the strategic digitization of all operational information.
Goodbye to paper and temporary solutions
It is important to clarify two key points regarding its entry into force: it should not be confused with the bill of lading —since the DeCa strictly retains its nature as an administrative control—and it does not mean that the eCMR becomes mandatory.
The main change in these regulations lies in the strict definition of accepted formats. The new control record must be a native digital document generated using structured data prior to the effective start of the service. This means that scans of physical paper documents are no longer valid. Accordingly, digitized images, photographs, or handwritten annotations on printed paper are not permitted under any circumstances. The system does allow services for a single client to be grouped into a single PDF and, for greater efficiency, makes the signature optional.
The greatest challenge of this transition lies in the fact that the DeCa must function as a living document. Any changes made during service require updating the information so that it accurately reflects the actual state of the operation.
Shared responsibility and infrastructure in transition
The success of this digitization does not depend on a single link in the chain. Responsibility is shared between the contractual shipper, who is accountable for the data regarding the parties and the cargo, and the actual carrier, who is responsible for the physical execution of the shipment. Technological readiness is a key factor in adapting operations and meeting the new requirements.
The evolution of DeCa reflects a broader shift in the industry: logistics infrastructure must adapt quickly to supply chains that are increasingly demanding, digitized, and focused on efficiency. Thanks to our experience and comprehensive knowledge of the supply chain, at Operinter we offer the digital tools needed to ensure agility, security, and continuity in your operations.
